RESERVATION PROCEDURES
APPLICATION DEADLINE is 60 days prior to event. COMPLETED APPLICATION must be received along with a list of items to be sampled. A verification email will be sent to the email provided on the application, at this time FULL PAYMENT will be due to guarantee your exhibitor space. Telephone or printed reservations are not accepted.
SPACE ASSIGNMENTS
Space assignment will be given at check in. All space assignments after that are based on a first paid, first reserved basis. Worcester Food And Wine Festival LLC reserves the right to reassign your reserved exhibit space if you do not set up within designated set-up times.
CONCESIONS/SPECIAL REQUESTS
Concessions and Special requests should be made in writing no later than 30 days prior to event. Written approval/disapproval will follow thereafter.
Only CONCESIONS/SPECIAL REQUESTS given written approval will be honored at check in. Tasters/Brand Models will not be allowed without prior written consent.
SAMPLES
A preliminary list of items being presented with pricing must be submitted with the application—there is a minimum of 4 wines and maximum of 5 wines to be poured per table.
Sampled items must be available to retail partner for 30 days after the festival, pricing must be honored. Final sample list will be complied 15 days prior to festival, changes will not be allowed after this date.
It is the exhibitor’s responsibility to ensure samples are submitted and approved. Only items available for sale in the Commonwealth of Massachusetts with are allowed as exhibits. Sample items and their quantity will be reconciled as part of CHECK IN. Failure to submit samples prior to deadline will result in forfeiture of assigned space. Exhibitors are expected to supply samples commensurate with the guests and hours of Grand Tasting.
SALES and TAX PERMITS
All federal, state, and local laws governing retail sales tax and sales permits must be followed. Exhibitors and vendors MUST provide Worcester Food And Wine Festival LLC their sales and tax numbers. All information will be maintained with the strictest of confidentiality.
CANCELLATION POLICY
All fees are non-refundable.
NO REFUNDS are given unless the festival is cancelled or date is changed.
PAYMENT OPTIONS
Credit Card only through this online registration form.
SAFETY AND SECURITY
Due to public safety concerns, there will be no placing of any structures, signs, or products on the sidewalk area whatsoever. Items may not be chained to parking meters, signs or utility poles.
RELEASE OF LIABILITY
My application is a commitment to show with all the created work being exhibited for sale, and I personally will be present at all times during each day of Worcester Food & Wine Festival. I have read all of Worcester Food & Wine Festival application information and agree to abide by all the rules. I hereby release Worcester Food & Wine Festival, Worcester Wine Festival LLC the City of Worcester, festival organizers, volunteers, sponsors, property owners, and tenants from all claims, demands, actions, debts, liabilities, and causes of action of every nature which the undersigned might have against the above by reason of any damages, loss, theft, or injury to person or property, or both, resulting from the entry by the signer on Worcester Food & Wine Festival grounds. Worcester Food & Wine Festival reserves the right to use artist's images to advertise and promote City of Worcester Food & Wine Festival. I understand that my slides/photos will not be returned. Applicant agrees to observe and comply with all applicable laws, statutes, ordinances, rules and regulations. Applicant assumes all costs and liability arising from the use of patented, trademarked, copyrighted or service marked materials, equipment, processes or creative rights. Applicant shall not assign or attempt to sell this agreement or any rights hereunder without the prior written consent of Worcester Food And Wine Festival LLC Worcester Food And Wine Festival LLC reserves the right to terminate the license granted by this agreement for good cause and, in said event, Applicant agrees to waive and forego all claims for damages and recourse of any kind. Applicant agrees to assume all risks arising out of or relating to it’s attendance or participation at said event and to protect, defend, indemnify and hold harmless Worcester Food And Wine Festival LLC, the City of Worcester, Worcester Food And Wine Festival and each of their agents, servants, contractors, partners, and employees from any and all liability, loss, damage or expense it may cause or sustain from any cause whatsoever, including fire, theft, personal injury or property loss. I further acknowledge that I am aware that I cannot sell, give or offer for sale any pictures or accounting of this event for publication without the written permission of Worcester Food And Wine Festival LLC.
Each exhibitor is allowed up to 5 wines per table. Wines will be curated by Patrick Suleski, Lock 50’s sommelier and stocked by Austin Liquors Goldstar Boulevard. We will be making a concerted effort to assist Austin Liquors in having on-site ordering available, via mobile app, during this event. We will encourage all attendees to add the bottles they like to their cart and complete their secure purchase at the end of the event.